RULES AND REGULATIONS Beginning 2006
New York Chinese Golf Association (NYCGA) shall be governed by the existing
by laws and shall conform to existing rules by USGA unless amended by
the Board of Directors of the NYCGA. Additional in-house governing rules
and regulations are written to be followed by all members.
1 Membership entry to NYCGA Golfers shall be sponsored by an active
good standing member. The Board of Directors and Elected Officers shall
act upon each proposal by vote. Two negative votes shall disqualify
any candidate (By laws - Section 8).
2 Annual membership fee as voted by the officers shall be a non-refundable
$100.00. Membership may be terminated at any time based on the by-laws
(Membership - Section 10).
3 Membership number for NYCGA is limited to eighty (80) members at any
given time as voted unanimously on the board meeting held December 18,
2005. If the members have reached the total limit of 80, any sponsored
new member applicant can only replace members who are inactive, who
did not renew their annual membership fee or for any reason terminated
or decided to terminate membership with NYCGA.
4 A Good Standing Member:
1. Abides by the rules and regulations of the association.
2. Pays their outing fees on time.
3. Comes to golf outings on time.
4. Plays the club outings at least 50% and above per annual outing schedule.
5. Follows the golf dress code.
6. Is honest in their score card.
7. Participates in the association's programs and affairs.
1 The Board and the appointed Tournament Committee Chairman (TCC) creates
the annual calendar of golf outings and appoints Tournament Coordinators.
2 The TCC initially works with the prospective golf course management.
3 The TCC and the Board decide/vote on the golf outing venue & green
fee. And the Tournament Coordinators will recruit (member) volunteers
to assist in the outing
4 The TCC shall be responsible in coordinating with the Tournament Coordinators
in matters regarding outing venue, date, fees, deposit, member information,
collection, score sheet, scoring system, measuring devices, rules &
etiquette, flight schedule, outing paraphernalia's and other matters
connected to the golf outing.
5 Duties of Tournament Coordinators and volunteers are as follows: Receive
confirmation of attendees; prepare flight schedule; collect outing fees;
distribute leaflets and/or golf handicap, announcements; prepare and
distribute foods, if it is a part of their plan; coordinate with the
golf course, submit collection after payment with proper accounting
procedure and others that maybe assigned.
6 The Tournament Coordinator may choose a different format of play on
their outing upon approval of the Board provided that everybody should
putt through under any circumstances for handicap purposes and other
7 Schedule of flights for members on all outings shall be distributed
evenly in all flights. Class A members must lead their flight group
in following USGA and NYCGA rules and regulations.
8 Members shall occupy the early flights and Guests' flights shall be
after members' flights except if a member makes a valid request.
9 Awards are for members only, unless voted by Officers.
10 Members and guests are required to pay their outing fee 14 DAYS in
advance prior to scheduled outing date.
Outing Attendance - IF
1 A member did not pay on the stipulated due date and did not cancel
on time, that member will automatically pay the outing fee, because
the association will pay the course with or without the member's presence.
Golf Courses standard payment policy is to pay in full for the reserved
slot 14 days prior to the outing date. To avoid payment without playing,
a member who cannot attend must send and confirm a guest in replacement
for his/her slot. The member must confirm the request with the Tournament
Coordinator (TC) at least 14 days before the stipulated outing date.
Referred guest who did not show up shall be the full responsibility
of the member referrer.
2 A member was not able to send payment on time and called the TC to
confirm his/her presence and payment, but did not show up, the member
will have to pay for the outing fee.
3 A member confirmed a guest and was not able to send payment but attended
the outing, the guest will only occupy empty slot and will not be able
to play if all slots are filled. The guest will have to wait for an
empty slot. Or if the course permits the guest can automatically play.
4 Any of the confirmed members or guests FAILS to show up on the scheduled
tournament/outing, he/she will be charged accordingly the same amount
as the outing fee.
1 Additional fee of $15.00 to $25.00 for members and guests shall be
added to any fees charged by the course to cover association expenses.
2 Outing Fee shall be paid to the Outing Coordinator on the day of the
outing or any day prior to outing date for member and guest.
3 All members must reconfirm their intention to join the outing either
by calling or e-mailing the outing coordinators 7 days in advance priori
to the outing as the Golf Course dictate.
4 Outing fees do not include meals or snacks unless otherwise included
in the package as required by the course or voted unanimously by the
1 Protests must be filed formally in writing upon submission of the
scorecard to the Handicap Chairman. Secure forms from the Handicap Chairman.
2 Scorecard must be unsigned for protest validity.
3 The receiving officer may determine if the protest shall be entertained
based on protest validity.
4 Rules and Regulations Chairman and Committee Members will receive,
convene, and make a decision about the protest if valid and justified.
5 The protester and protested member should be present and ready for
possible required statement.
6 Unanimous decision of Rules and Regulations Committee or majority
of the Board present shall be final.
Protests files AFTER the announcement of winners will NOT be honored.
Members should persuade other members to correct the mistake of others.
Seasoned members are obliged to guide and orient new members. Should
a dispute (misunderstanding) arise, the two (2) ball rule should apply.
Refusal to take the two (2) ball rule understandably makes the member
taking the risk.
GOLF RULES & ETIQUETTE
All members should familiarize themselves with the rules and etiquette
1 - RULES
1. Must have a golf bag and no more than 14 clubs.
2. Follow Local and USGA Rules of Golf.
3. Dress Code to be observed at all times.
4. Play the ball as is where it is unless winter rules is applied or
any decision by the board of directors.
5. Members should prod other members to conform to the golf course pace
6. All golf tournaments shall be governed by the USGA and in house rules.
The Rules and Regulation Committee and/or Board will settle any disputes
2 - EXCEPTIONS
1. In or around water hazard including RED boundary marker or other
hazards. Move ball within 2 club length away from the hole. Add 1 penalty
stroke. No penalty stroke if played in the hazard.
2. Out of bounds ball (indicated by white stakes) follows USGA rules.
Hit a provisionary ball. If first ball is not found, provisionary ball
is the ball at play; add two strokes penalty. If provisionary ball is
also not found, player may drop ball two club lengths from the entry
point of provisionary ball; player will be hitting 6.
3. Lost ball not marked by red stakes (such as water hazards) follow
rule on Out of Bounds ball. (Exception #2)
4. Unplayable ball due to immovable obstruction, such as sprinkler or
electric post, replace ball one club length on or about where the ball
lies not nearer the hole. No penalty stroke.
5. Unplayable ball inside a forested area, tall grass or under a tree,
move ball to two club lengths on or about the exit point of the ball
not nearer the hole. Add 1 penalty stroke.
6. Unplayable lie. Drop ball 1 club length from spots no nearer the
hole. Add one (1) penalty stroke. In case of flood ball (ball embedded
in mud or casual water), do the same but no penalty.
7. Stroke relief applies to casual water, ground under repair, cart
path, immovable obstruction, sprinkler holes, drain holes and burrows,
move ball no nearer the green. No penalty stroke.
8. Under scoring by any player will cause lost of match. Over scoring,
3 - ETIQUETTE
1. Play within your ability and drive the ball within your range. (Watch
out for players up front)
2. Observe silence when fellow players address the ball.
3. Back tees and ball farthest to the hole has priority when hitting
4. Follow pair numbering for the first tee and observe honor to all
succeeding tees. However, ready golf is encouraged when everybody in
the foursome agrees.
5. Always repair ball marks in green.
6. Do not drag, twist, and pivot your feet while in the green. Do not
step on other player's ball line.
7. Remove pin only when all players are on the green.
8. The closest ball to the hole man the pin.
9. Putt through at all times.
10. Last ball to play reinserts the pin to the hole.
11. Exit the green as quickly as possible.
12. Observe USGA scoring rules (Player - marker rule). Peer to peer
13. Update your score card before next tee. Total scores correctly.
Sign, and co-sign score card.
- A Regular Tournament Awards
1. LOW NET SCORE or Whatever the format dictates.
2. 2 - NEAREST TO THE PIN = 1 - Members only and 1 - members and guests
3. 2 - LONGEST DRIVE = 1 - Members only and 1 - members and guests
4. 1 - Female Champion - for the first 6 female players, additional
for another 6 players.
5. Guest Champion Trophies will be for the first 6 attendees and additional
trophies for 1st and 2nd runner up maybe added if more than 10 guest
6. In case of a tie on score on any awards, the one with the lower handicap
will receive the trophy, but leader points will be awarded for both.
expense for all the awards per tournament must not exceed $200 for ten
flights and $180 for 7 to 9 flights. This budget rule is made on the
assumption that there are no sponsors. The board shall decide the budget
for the final outing annually.
VI - B
Yearly Awards & Policy
1 - Yearly Awards
1. Player of the Year
Member who has accumulated the highest points on the leader board.
2. Champion of Champions
Ist place winner among the champions.
3. Most Improved Player
Criteria on the date determined by the Board on a yearly basis.
4. Best female Player
Female member who has the most awards achievement and handicap improvement
for the season.
5. Winner Chipping Contest - Rules shall be decided before the event.
6. Winner Putting Contest - Rules shall be decided before the event.
7. Appreciation Awards
Officers' & Non officer who have contributed time and effort, physically
and mentally to help the organization in it's regular operations.
8. And others that maybe decided by the board annually
2 - Policy on Player of the Year and Champion of Champions Award.
1. No one person can win both the Player of the Year Award and Champion
of Champions awards. The winning member may choose the award he wants
and shall be awarded as runner -up on the other award.
2. The Player of the Year point system shall be in effect until the
last tournament however,
3. On the last outing, the number of players who can join the top ten
player of the year competition shall be based on their standing. Their
point standing must have a chance to barge into the top ten. The Handicap
Chairman will make decision.
4. The Champion of Champions (Battle of the Champ) will also be held
on the last outing.
5. Additional qualification for Champion of Champions must have played
50% of the outings.
Other Awards/Special Awards
HOLE IN ONE. Must be attested by flight member. This award will be given
at the end of the Fiscal Year and Induction of New Officers or Awards
All members' playing skills are determined by a handicap.
1. Only 80% (Handicap outcome less 20%.) of the computed handicap based
on the submitted score cards will be considered as the handicap of the
new member until their third game. 100% handicap rating shall be considered
only after their third game with NYCGA.
2. New Members who fail to submit the minimum practice score card requirement
seven (7) days prior to outing date will adopt the System 36 handicap
1. Are required to at least submit a practice score card every month.
1. All guests are required to abide by the rules of the organization
2. No special rates are given to guests unless otherwise decided by
3. Scoring format for guests will be the "Blind Callaway System".
BOARD OF DIRECTORS AND OFFICERS:
As embodied by the by-laws, a total of NINE (9 ) Board of Directors
shall be elected annually during the final outing. Below are the officers'
positions that will be voted and appointed by the new Board of Directors
among themselves on the first meeting.
Press Relation Officer
Rules and Regulations Chairman
December 15, 2005
The contexts are of the approved resolution of the Board of Directors
from the beginning to December 2006.